Description
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Enterprise Community Odoo.sh
EDIFACT Supplier Odoo Integration
Integrating EDIFACT with Odoo on the supplier side helps automate the processing of orders, invoices, and advanced ship notices by enabling automatic data exchange between systems. With this integration, suppliers can automatically import Purchase Orders received through EDIFACT and convert them into Sales Orders in Odoo, reducing manual work and saving processing time. It also allows the export of Bills and Advanced Ship Notices (delivery orders), making it easy to send Customer Invoices and ASN directly from Odoo to clients. In addition, the solution supports exporting Sales Pricelists and Product Inventory data from Odoo through EDIFACT. This allows trading partners to receive updated pricing details and accurate stock availability, helping improve coordination between suppliers and customers and providing better visibility across the supply chain. By using the EDIFACT file format, communication remains standardised between trading partners, while FTP/AS2 protocols ensure secure and reliable data transfer. Overall, this solution improves operational efficiency, reduces errors, and speeds up business transactions between partners.
We specialize in delivering advanced Odoo solutions across multiple domains. Our expertise includes:
EDI & SWIFT/ACH Payment Integrations
End-to-end EDI automation, including X12, EDIFACT, XML standards, & financial integrations such as SWIFT, ACH, & Fedwire.
eCommerce Integrations
Seamless integration with leading eCommerce platforms to sync products, orders, inventory, and customer data in real time.
Shipping Integrations
Robust shipping connectors for global couriers, offering automated label generation, tracking, and rate computation.
Most Useful Apps for your ERP
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Features
FTP Process
AS2 Process
FAQs
Automatically import Purchase Orders and create Sales Orders in Odoo.
Export Bills -> send Customer Invoices from Odoo.
Export ASN -> send Advanced Ship Notice from Odoo.
Export Sales Pricelist -> send updated pricing information with trading partners.
Export Product Inventory -> send accurate product stock availability from Odoo.
Utilize the EDIFACT file format (D96A) for seamless data exchange.
Supports FTP/AS2 communication protocols for secure data transfer.
Upon successfully installing the application you can see the FTP/SFTP/AS2 Syncing menu.
First, you have to enable the Pricelists from the sales configuration menu and save it.
You have to configure the FTP on the left side and on the right side you have to configure the file paths for import and export with Sender ID. You will see the green banner after successfully connected to the FTP.
You have to create schedule actions for import purpose. You can view the created Schedule Action from the smart button on top.
This is your created schedule action.
To import the Purchase Order you have to run this schedule action.
This is EDIFACT format for Purchase Order.
You can see that new Sale Order is created from the imported Purchase Order. You can also see the file from which this SO is created with newly created activity.
You can see the related PO reference and FTP used to import this file.
For Import and export purpose you have to provide ID at the company level and you have to select whether you want to export the invoice and DESADV (ASN) for this partner or not.
You have set the ID for delivery partner and invoice partner at individual partner level.
If you have selected to export the invoice then upon confirmation it will export the invoice to the FTP.
After successfully confirming the invoice, file is exported to the FTP and attached to the message post.
This is the format of the EDIFACT invoice that we exported.
You can also see the FTP used to export this invoice.
You can also export the ASN. At the delivery level you have to select SSSC number to reflect on the ASN EDIFACT format.
Upon validating the DO, you can see the file is exported to the FTP and attached to the message post. You can also the FTP used to export this file.
This is the format of the ASN for EDIFACT that we just exported.
You can export Sales Pricelist form the Sales Menu as well to the FTP.
you need to select Export
through FTP and choose the required FTP
Configuration. After selecting the configuration, click on the Export
Pricelist button to export the pricelist (PRICAT).
You can see the exported file in the chatter area with the FTP used to export that file.
To export product inventory, you must set a related partner on the product. The inventory will be exported only for that partner, ensuring the correct data is sent to each trading partner.
A scheduled cron job automatically exports inventory in EDIFACT format to the configured FTP location. sending accurate product and stock data to trading partners.
You can see the logs under the FTP/SFTP/AS2 syncing menu for all the operations.
Upon successfully
installing the application you can see the FTP/SFTP/AS2 Syncing menu.
First, you have to enable
the Pricelists from the sales configuration menu and save it.
AS2 (Applicability Statement 2) Configuration
If you would like to use the AS2 protocol please follow the steps below.
Your Configuration
- Your GLN Number: Enter your company’s unique GLN (Global Location Number). This number identifies your organization in EDI communication. Maximum length is 13 digits.
- Certificate Validity (Days): If you are generating the certificate using the Generate your Certificate & Key button, you must specify the validity period of the certificate in days.
- Your Certificate: Upload your public certificate used for secure AS2 communication. If you do not have a certificate and private key, you can generate them using the Generate your Certificate & Key button.
- Your Private Key: Upload your private key associated with the certificate. If you do not have the key pair, you can generate it using the Generate your Certificate & Key button.
Partner Configuration
- Partner: Select the partner (customer or supplier) for whom the AS2 configuration is being created.
- Partner’s GLN Number: Enter the partner’s GLN (Global Location Number) which is used to identify them in EDI transactions.
- Partner’s URL: Enter the URL provided by the partner. This URL is used to send EDI messages through the AS2 protocol.
- Upload Partner’s Certificate: Upload the partner’s public certificate. This certificate is used to encrypt the messages before sending them to the partner.
Export Data File Configuration
-
Encryption Policy:
Define how outgoing EDI messages should be secured. Supported
policies are:
- Un-signed & Un-encrypted
- Un-signed & Encrypted
- Signed & Un-encrypted
- Signed & Encrypted
- Message ID Customisation: Specify a custom identifier to be included in the AS2 Message ID header. This helps the partner identify the source system or sender of the message.
Import MDN Configuration
-
MDN Policy:
Defines how the system should handle Message Disposition
Notifications (MDN).
- MDN Not Required
- Un-signed MDN Required
- Signed MDN Required
EDIFACT Supplier Side Configuration
- EDIFACT Supported File Format: Defines the format of the EDI file supported by the system. In this configuration, the supported format is EDI (EDIFACT).
- EDIFACT Default Pricelist: Select the default pricelist that will be used when generating EDIFACT files related to product pricing.
- EDIFACT Export Inventory Location: Select the inventory location from which product stock quantities will be exported to the EDIFACT file.
EDI File Mapping
- Message Type: Define the EDIFACT message type used for the import file. For example, when importing a Purchase Order, the EDIFACT file contains the message type ORDERS according to the EDIFACT format. This field is used only to define the message type for incoming EDIFACT files.
You have to create
schedule actions for export inventory process. You can view the created
Schedule Action from the smart button on top.
This is your created
schedule actions.
For Import and export purpose you have to select whether you want to export the invoice and DESADV (ASN) for this partner or not.
From here, you can view the Purchase Order imported from the customer, based on which the Sales Order is created in Odoo. You can also check the import message in the chatter for reference. Additionally, the related AS2 Source ID can be viewed from the “Related AS2 PO Import” page.
After confirming the Sales
Order, you can create an Invoice using the Create Invoice button.After
confirming the Invoice, the invoice (INVOIC) is automatically exported. You can check
the chatter, where the exported file is attached for reference.
From the Delivery smart
button, you can open the Delivery Order and validate it. Once the delivery
is validated, the ASN (DESADV) is automatically exported, and the exported
file is attached in the chatter for reference.
From the Pricelist, click
on the “Export Pricelist (EDIFACT)” button. This will open a wizard where
you need to select Export through AS2 and choose the required AS2
Configuration. After selecting the configuration, click on the Export
Pricelist button to export the pricelist (PRICAT). The exported file will be attached
in the chatter for reference.
To export product
inventory, you must set a related partner on the product. The inventory will
be exported only for that partner, ensuring the correct data is sent to each
trading partner.
A scheduled cron job
automatically exports inventory (INVRPT) in EDIFACT format to the configured AS2
partner. sending accurate product and stock data to trading partners.
you can see the logs under
the log details menu for all the operations.
I need an extra customization in this application, how can I get it?
- Yes, you can contact us on support@vrajatechnologies.com or can schedule a DEMO with our team to customize additional features.
Is the application compatible with Odoo Enterprise and Community?
- Yes, this application module is supported by both. It is also compatible with test and production environments.
Do I get free upgrades and support if I purchase this application?
- We provide free support for the first 90 days following the purchase date.
Is technical knowledge required to set up the integration?
- While some technical understanding may be helpful, the integration is designed to be user-friendly. Detailed documentation and support may be provided to aid in the setup process.
Is this free customization and implementation?
- Our team has produced a support video that guides you through the implementation process step by step. If you encounter any issues, please feel free to contact us for assistance.
Which protocol you have used to transfer file?
- We have used FTP/AS2 protocol to transfer files.
Can we see the exported file? If yes, where?
- Yes, you can view or download the exported file from the message post as shown in the screenshots.
Do we get any confirmation or message after schedule action performs its tasks?
- Yes, we have managed logs for all the process whether it is export or import.
Submit a Support Ticket
If you encounter any issues while using our app that are caused by the app itself, we offer complimentary support for 90 days from the date of purchase.
To create a support ticket, please register via the Vraja Technologies Support Email and provide the necessary details so we can assist you in resolving the issue.
Email Us
support@vrajatechnologies.com
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